Why your business can benefit from a CMMS

By Anita Jaynes on 22 May, 2021

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A computerised maintenance management system can help a company manage both their assets and their facilities. They’re designed to provide a computerised method to plan for works to be done on the premises, schedule expected maintenance, and avoid forgetting anything important. 

It’s when maintenance is forgotten and a piece of equipment malfunctions, that people look to point the finger of blame. This type of software avoids that very situation because when assets are tracked and maintenance needs are carefully considered, they’re likely to stay operational for longer. Here is why your business can benefit from a CMMS.

1.     Facilities Team Will Be Far More Organised

Trying to stay organised via a spreadsheet or a To-Do list quickly leads to things getting missed, confusion, and a lack of efficiency. 

Using a CMMS — or, if you’re looking for a more advanced solution, an Intelligent Maintenance Management Platform (IMMP) like Infraspeak — allows the facilities team to work from a clean plan. On any given workday, using their system, a manager can quickly see what work is outstanding, where in the facility this is, and on which equipment or machinery.

The facilities manager can assess what staff are available that day, assess who can perform the work, and any external resources needed to expediently resolve the issue too. 

2.     Maximum Utilisation of Company Assets

The company spends a considerable amount on assets for use by or in the business. It makes sense that it should wish to maximise its usefulness to extract the most value from those investments. In a situation where half the PCs are non-functional and the situation is not being managed properly, there may not be a spare desktop or laptop PC available when another fails on an employee. At which point, they’re trying to find other things to do until a replacement PC can be located.

In a factory, every minute of downtime with failed, poorly maintained equipment is costing the company in production time. As a result, the company produces fewer products than anticipated and may miss its financial targets too. By monitoring and managing all assets, fewer mistakes are made. As a result, the assets are generally available to use when and where they’re needed. Less of them may be required as a result too. 

3.     Lower Total Ownership Costs

Well-maintained assets last longer than those that aren’t maintained at all, or seldom are they attended to. When managing facilities, equipment, and other aspects, the assets have durability but, additionally, they fail less frequently too. They’re also likely to allow staff to be more productive or produce more volume from manufacturing assets. Using software to schedule an anticipatory review of equipment can spot potential problems before they gum up the works. 

4.     Purchasing Costs Are More Predictable

Assets that are maintained create a clearer picture of how long they’ll last before needing to be replaced. Also, the cost of maintenance is better understood. For people responsible for leasing buildings, purchasing manufacturing equipment, and other activities, knowing the expected life and ownership costs allows for better financial planning. When well-maintained equipment lasts longer, investment in assets can be reduced to only what’s necessary. 

Better asset management leaves the company with ‘dry powder’ in the form of cash equivalents it can use when the economy turns against it. Alternatively, financing costs may be reduced if some assets are funded using equipment loans or something similar. 

5.     Assets Can Be Tracked

Either NFC or RFID tracking is beneficial through CMMS technologies to keep track of all physical company assets. For those who are unfamiliar with this, think of it like the GPS on your phone that can help to pinpoint your location. Similarly, tagging on all kinds of valuable equipment helps to identify it individually in the asset list but also to track its current location. With anything substantial enough to support a tagging label, it reduces the likelihood of something valuable becoming lost in a vast facility. 

6.     Reduced Loss from Theft

The asset inventory and asset tracking technology in software designed to do that will lessen the risk of theft. Firstly, staff can be made aware that it’s present. That will remove the temptation for the opportunistic theft of company assets by employees who think it won’t be missed and would willingly take that risk. Secondly, tracked items can be matched with video recordings to see who was in the vicinity of the area when the asset either went offline or left the premises. This provides clues as to whom to talk to about the asset and possibly to get its safe return. 

7.     Less Likelihood of Accidents

Malfunctioning equipment with a part of it breaking off and harming an employee is a risk that all companies should wish to avoid. Once broken, the tension present on some parts fitted to equipment can cause it to fly into the air. Others may jut out and cause an unexpected obstruction that’s unseen until it’s too late. 

By knowing what assets are present and performing maintenance on them, equipment is less likely to fail in a way that could potentially cause subsequent harm. In its essence, this is taking care of the assets, but it also demonstrates that the company cares about its people. 

There are many benefits to using a CMMS system or an IMMP and not relying on something less organised or more ad hoc. The larger the assets to manage in quantity or value, the more relevant it is.