The ultimate checklist for a business trip abroad

By Anita Jaynes on 8 August, 2022

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Some of us are lucky enough to get to go on business trips frequently, but perhaps you’re making your first trip abroad for work and need some assistance getting prepared for your trip. Don’t wait until the last minute to get things done, the last thing you want to do is be late for meetings and events. Here is a list of everything that you need to consider prior to your trip.

Documents

Before you depart, make sure to read all of the documents and guidelines provided by your company, such as insurance coverage and spending caps, so you know any restrictions that you may face. Additionally, make sure your passport is valid and has over 6 months left before its expiration date, as many countries use this at a cut-off point of entry. You might need a visa depending on the country you are visiting and how long you will be staying there – consult your business for advice and support in obtaining this. Due to Covid, many countries still have entry requirements, so ensure you can meet these before travelling. 

Transport 

Plan and book an airport transfer for the day you arrive to avoid the stress of having to make your way to your accommodation at the last moment. Not only can this save you time, but it can also potentially save you money. Make sure to check-in online to avoid queues at the airport and download a digital copy of your boarding passes – ideally, you should also print these out as well in case you encounter any complications when using your phone.

Accommodation

To save time and money, it is best to choose accommodation that is close to the location of your meetings or any events that you need to attend. Speak to your employer about recommendations, especially if this is a destination that the company often visits. Additionally, you might want to choose a location with a robust Wi-Fi connection and amenities, so that you are able to work from the hotel and get a bite to eat after a long day at work. 

Schedule 

Making an itinerary can help you plan every day of your trip, including your meetings, so that you can make use of any free time that you have to explore the city or area you are visiting. Use a cloud-based solution if you are travelling in a group so that information may be shared and updated as needed, this could be anything from a change of date or time, to updating any social activities that are planned. Travelling is a great way to explore different cultures and meet new people, so make sure you take some time for yourself and experience everything that you can.