How to conduct an efficient office clearance

By Anita Jaynes on 10 February, 2017

There are many steps to clearing out an office because in addition to finding a new place to set up shop, you will have to figure out how to dispose of all your different items. In this article, we will provide tips to help you complete the move and safely dispose of your furniture, electronics, and paperwork.

Be Organised

Your moving day can only go as smoothly as it has been organised. You will want to look through your various items, and determine which things will not be going with you to your new location. It is helpful to label these items and then to sort them into their various categories. It may also be useful to make a list of all the tasks you’ll need to remember on moving day. After this has been done, you can either pack these things up or arrange for them to be picked up by a disposal agency.

Clearing Out Sensitive Documents

This can cause the biggest headache for businesses because of the risk of theft associated with stolen company information. When dealing with sensitive documents, some have found that they can soak the paperwork until the ink runs, making the text unintelligible. They then can take the paper and roll it into a ball or cut it into pieces. Others have found that shredding is the way to go, though you do need to be aware that people can reconstruct your documents if they work hard enough.

To counteract this, there are shredders available that work at different security levels, and it is suggested to go with the highest grade that will effectively reduce your papers down to a pulp. Another option is to incinerate your files in a burn bag. The bag will eliminate oxygen from the equation, thus allowing your rubbish to burn effectively.

How to Clear Out Your Furniture

Depending on the condition your items are in, you can give them away to a charity shop or get them collected. There is also the possibility of selling chairs, desks, lamps, and cabinets to your employees at a discounted price. Another choice you may have is to recycle the items, as over 99% of such things are eligible to be recycled. Some facilities may even pay you a small sum for the items.

Disposing of Electronics

When ridding your company of its computers, you must be careful because such devices can be bad for the environment and because they may contain important information. It is suggested that you remove the hard drive before donating the computer and sending the drive to a recycling facility. Also, your gadgets can be refurbished or upgraded to serve a different function for someone else. Schools, churches, and charities all make for great recipients.

There are environmentally friendly companies like Envirowaste who specialise in office clearances. Part of their service includes electronic recycling, as well as data destruction and furniture removal – so you could tackle all of your clearance issues with some professional help.

Moving day is already going to be stressful, so don’t add to it by being unprepared. Work out what you’re going to do with everything beforehand and ensure you’re only taking what you will need to your new location. By following these tips, you should be set for a successful day.