6 Ways To Streamline The Employee Onboarding Process And Make New Staff Feel Welcome

By Anita Jaynes on 8 July, 2022

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As recruiters, you are tasked with finding the perfect new employee for your team. However, hiring a new employee is only the first step. You ought to make them feel welcome and let them settle in with ease. This might seem optional, but evidence suggests this is very essential.

New employees use their full potential when they are properly received and welcomed into an organisation. This is known as the employee onboarding process. Employee onboarding simply means helping your new employees fit into your company and team.

A company’s onboarding process has a significant impact on staff retention levels. When new employees are not offered the enthusiasm and information they need after accepting an employment offer, they tend to walk away without a backward glance. And when this happens, new talent that would have made a great addition to your team or company will be lost.

A great onboarding process is both comprehensive and streamlined. This means your employees are provided with the information, relationships, and tools they need to feel comfortable and work effectively. 

So, you can streamline the employee onboarding process and make your new staff feel welcome by following these steps.

1. Establish Your Employee Agreement Contract

Before getting an employee onboard, it is essential to establish the contract terms clearly. Some employee contracts are full-time, while others are part-time, casual, fixed-term, and independent. So which type of employment contract do you need? Experts such as The HR Dept will be able to offer assistance and help you with the onboarding process. 

New hires often work at different intervals according to their contract with an organisation, which is an essential factor in designing an employee onboarding programme. So, after analysing this, you design an employee onboarding process that suits the individual and the company’s needs. 

2. The First Day Activities 

New hires are often nervous on their first day on the job, and this is quite understandable. Your role as an employer is to ensure a smooth onboarding process by making your new hire know what is expected of them and feel comfortable and confident in their new environment.

To achieve this, first set up a team meeting to introduce new hires to the team members they will be working with directly. Next, ensure new employees know how to set up their computers and any other technology to be used. As much as you can, make the experience personal for each employee. 

3. The First Week Or Month’s Activities

Your onboarding process needs to support your new staff not only on the first day of the job but subsequently. This includes creating a structure that helps them excel while on the job. 

The onboarding process for the first week or month could include research tasks about the company and helping your new employees understand the company’s culture. You can also assign new hires to shadow certain team members in order to get a bigger picture of how the processes work.

4. Subsequent Ongoing Support

While your new employees have the skills the job requires, they are working with a new organisation, so they will need to learn how the company works. As part of the ongoing support process, standardised and customised training should be planned. 

Training should be an essential part of the onboarding process. As your new employees take up more responsibilities, ensure they are trained for such tasks and not just thrown into them.

The training doesn’t have to be labour-intensive or time-consuming but high-quality. This shows that you are ready to invest in your staff and build them for better performance.

5. Assign Responsibility

Your employee onboarding programme can only be said to be a success if it is carried out smoothly. This process is very important, so the right people need to be responsible for each stage. 

In order to achieve successful onboarding, new employees need to liaise with different departments like HR, finance, health, procurement, and more. Each section of the onboarding process should be given a name and assigned to certain individuals. 

6. Ending The Process

Your employee onboarding must have a clear endpoint. You should be able to recognise when a new hire has been fully integrated into the company. You should also learn to recognise your new staff for their accomplishments and contributions. 


A streamlined onboarding experience helps your new hire become productive more quickly. This is because this process introduces them to what is expected of them in the organisation and grants them easy access to the help, advice, and support they need to reach their full potential.

Not paying attention to this process leaves your new staff unconnected to the organisation. So, the steps outlined above can be helpful for an effective onboarding that results in your new employees gaining the necessary tools and knowledge to be productive in their roles.